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Startup and Organizational Costs
Definitions, Meaning Explained, and Examples

 

Companies can sometimes amortize startup costs for new business across several years. However, tax laws on startup costs differ substantially from country to country.

Starting a new business can bring significant costs for owners and investors, even before opening.

What Are Startup and Organizational Costs?

Startup costs are the costs associated solely with the implementation of a plan, project, or business. Startup costs typically represent the costs incurred before the realization of benefits from startup. Under certain conditions, and in some countries, firms can amortize startup costs across a period of several years.

In business, organizational costs are the costs specifically of organizing a corporation (e.g., the cost of legal services or the "cost" of "organizational" meetings).

The distinction between startup costs and other costs is vital to investors, new firm owners, and project managers for at least two reasons:

  • Business firms plan and budget "startup" and "organizational costs" differently from the ways they plan and budget ordinary capital expenditures and operating expenses.
  • These costs may be subject to special treatment by tax authorities that does not apply for other expenditures and expenses.

Explaining Startup Costs In Context

Sections below further define and explain startup and organizational costs for new companies and projects. The final part briefly discusses startup cost tax consequences in different countries. Explanations appear in context with terms including the following:

Startup Costs
Organizational Costs
Capital Costs
Amortization
Project Startup Costs
Tax Deductions
 

Contents

Related Topics

  • Break-even analysis shows how firms calculate the business volume they must reach to become profitable.
  • Payback Period shows how startups calculate the time needed to become profitable.
  • Cash on Cash ROI explains how startup investors gain investment leverage.
 

What Are New Business Startup and Organizational Costs?
Example Business Startup Costs

When a new business is starts in the United States, eligible startup costs and organizational costs qualify as capital costs which the firm can amortize across a specific timespan (see the links to tax information in the following section for more details on US rules and specifics for other countries).

Business firms can amortize a startup cost when it meets two conditions.

  • Firstly, It is a cost eligible for the deduction if paid or incurred to operate an existing active trade or business.
  • Secondly, the firm incurs the cost before active trade or business begins

Business startup costs may include such things as

  • Market research and market analysis
  • Analysis or research on labor supply, site
    suitability, transportation
  • Travel and expenses for securing distributors or suppliers
  • Consulting fees before opening
  • Executive salaries before opening
  • Advertising for business opening
  • Employee salaries and training expenses before opening
  • Travel and costs for acquiring customers

Those costs are generally eligible startup costs for a new business. When purchasing an existing business, already in operation, startup costs eligible for amortization include only the costs or investigating or searching for existing business.

Startup costs in either case (new business or purchase of existing business) do not include taxes and interest that firms can otherwise deduct, and usually, do not cover research and development costs.

The costs of organizing a corporation ("organizational costs") may also qualify for amortization as capital expenditures if the firm incurs the costs specifically to create the corporation. These typically include such things as the costs of legal services, incorporation fees, the use of temporary directors, and the cost of organizational meetings.

Can a Project Have Startup Costs?
Can a Plan Have Startup Costs?

It is essential to estimate the full extent of the project or plan startup costs before starting because these costs may be substantial. As a result, they may severely affect business case analysis and financial metrics that play a role in deciding whether or not to implement the plan or project. These costs may impact a proposed project's estimated return on investment (ROI) or total cost of ownership (TCO), for instance.

For planning and decision-making purposes, project or plan startup costs may include capital costs (e.g., for an acquisition of assets acquired for the project or plan) and operating expenses. These qualify as startup costs if:

  • The firm incurs these costs before realizing income or other benefits from the startup, and
  • The firm pays them only if the startup in fact starts. 

A wide range of cost categories may meet these criteria, including such things as costs for

  • IT system acquisition
  • Laboratory equipment acquisition
  • Pre-program advertising
  • Building reconfiguration
  • Legal services
  • Purchase of permits/licenses
  • Feasibility studies
  • Recruiting and hiring project/plan staff
  • Development costs
  • Set up costs, integration services
  • Deployment costs
  • Initial training cost

Can Firms Amortize Startup Costs?
Are Startup Costs Tax Deductible?

Tax treatment of startup and organizational costs varies from country to country.  Links to guidelines from six nations taxing authorities appear below.

  • For Canada, the Canada Revenue Agency describes the classification and tax treatment of Business Startup Costs in Income Tax Interpretation Bulletin IT-364, Commencement of Business Operations, available online at
    "www.cra-arc.gc.ca/E/pub/tp/it364/it364-e.html"
     .
  • For tax treatment of startup costs in the Republic of Ireland, see Inland Revenue Publication IT48, Starting in Business-A Revenue Guide.  A PDF version of Publication IT48 is available by clicking here.
  • For New Zealand, some information on tax handling of pre-production activities, including research and development, is available on the NZ Inland Revenue web page "Research and development (R&D) tax credit," available at
    www.ird.govt.nz/rd-tax-credit/eligibility/excluded-activities/pre-production
    .
  • For the United Kingdom, HM Revenue and Customs has available several publications on tax considerations from the web page "Starting a Business," access at www.hmrc.gov.uk/ct/getting-started/new-company/start-up.htm
  • The United States Government Internal Revenue Service IRS describes tax rules for declaring and amortizing startup and organizational costs in US IRS Publication 535, Business Expenses. A PDF version of Publication 535 is available here.