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# Accounting Equation Definition, Meaning Explained, Usage

The accounting equation summarizes the essential nature of double entry accounting systems: Debits always equal Credits, and Assets always equal the sum of Equities and Liabilities.

## What Are the Two "Accounting Equations?"

The term Accounting Equation, in fact, refers to two equations that are basic and central in accrual accounting and double entry accounting systems.

The term "Accounting Equation" has meaning only in accrual accounting. It does not apply in cash-based, single entry accounting.

The Accounting Equation, in fact, provides two basic rules that distinguish accrual accounting from cash basis accounting, and single entry systems from double entry systems.

• The first of these equations is the Basic Accounting Equation: Assets=Liabilities+Equities.
• The term Expanded Accounting Equation refers to the Basic Equation together with the second equation: Debits=Credits.

### Explaining the Accounting Equation in Context

Sections below further explain collateral in context with lending-related terms including:

Balance Sheet
Assets
Liabilities
Owners Equities
Accrual Accounting
Debits
Credits
Journal
Ledger

## The Balance Sheet Always BalancesThe Basic Accounting Equation

Firstly, the Basic Accounting Equation is another name for the Balance Sheet Equation, a simple summary of Balance sheet properties:

### Assets = Liabilities + Owners Equities

The three elements of this equation Assets, Liabilities, and Owner's equities are the three major sections of the Balance sheet. Through the use of double entry bookkeeping, bookkeepers and accountants ensure that the "balance" always holds (both sides of the equation are always equal).

### Example: Maintaining the Balance

Consider a purchase by a retail merchant, Woofer Pet Supplies. On 2 September, Woofer purchases pet food merchandise inventory from its supplier, Ajax Wholesale Feed Company. Ajax charges Woofer \$1,180 for the order. Woofer does not pay Ajax immediately, however. Consequently, Ajax gives Woofer an invoice marked "Payable" for that amount. Woofer's bookkeeper or accountant, therefore, makes two journal entries for the purchase:

• Woofer creates a new "account payable" and adds (credits) its value to Accounts payable. Note especially that Accounts payable is a liabilities account, and therefore its balance increases with a credit transaction.
• The second entry required in a double-entry system is a simultaneous debit to the asset account, Merchandise Inventory. Asset account balances increase with a debit transaction.

Exhibit 1 below shows how these transactions appear in the buyer's journal.

 Woofer Pet Supplies Journal for Fiscal Year 20YY Date Account Debit Credit 2-Sep-20YY 2-Sep-20YY 103  Merchandise Inventory  200      Accounts payable \$1,180 \$1,180

Exhibit 1. The buyer purchases merchandise inventory on credit, making two journal entries. Firstly, the buyer debits (increases) Merchandise Inventory, a Current assets account. Secondly, the buyer credits (increases) a Current liabilities account, Accounts payable.

The Merchandise inventory account is on the Assets side of the Balance sheet, while Accounts Payable is on the "Liabilities + Equities" side. Adding the same \$1,180 to each side, of course, maintains the accounting equation balance

Now note that on 5 September, Woofer pays the amount due Ajax, using a debit card transaction to Ajax for \$1,180. Double entry accounting requires that Woofer's accountant or bookkeeper make two more entries in the accounting system journal simultaneously:

• Woofer decreases (debits) the Accounts Payable account balance FOR \$1,180
• Woofer decreases (credits) one of its Current Assets accounts, Cash, for the same amount, \$1,180. (Note that accountants treat the debit card transaction as a cash transaction).
 Woofer Pet Supplies Journal for Fiscal Year 20YY Date Account Debit Credit 5-Sep-20YY 5-Sep-20YY 200  Accounts payable  150      Cash \$1,180 \$1,180

Exhibit 2. The buyer pays cash to cover a debt to the seller with two transactions. Firstly, the buyer debits (decreases) accounts payable, because the debt is now settled, and secondly, the buyer credits (decreases cash) for the amount of the payment. These two decreases occur on different sides of the Balance sheet, maintaining the balance.

Again, the Accounting Equation Balance holds.

## Total Debits Always Equal Total CreditsAccounting Equation Second Meaning

The term Expanded Accounting Equation represents an extension of the "Basic Equation" to include another fundamental rule that applies to every accounting transaction wherever firms use double-entry bookkeeping::

Debits = Credits

The equation summarizes one result of using making double-entry debits and credits correctly.

• Firstly, Debit-Credit equality must hold for every event that impacts accounts. The Journal entries in Exhibits 1, 2, and 3 illustrate this equality. Every transaction brings a credit entry in one "account" and an equal, offsetting debit entry in another.
• Secondly, across any specified timespan, the sum of all debit entries must equal the total of all credit entries. System-wide debit-credit equality must hold, given the same balance applies for every pair of "entries" that follows a transaction.

Accounting Equation 2, in fact, serves to provide an essential form of built-in error checking for accountants using a double entry system. Near the end of each accounting period, a short timespan covers the so-called "trial balance period." At this time, accountants summarize the period's debits and credits for all active accounts in the general ledger. A mismatch between debit and credit totals in this trial balance usually means that one or more transaction postings from "journal" to "ledger" are either in error or missing.

See the article Trial Balance for more on the use of Accounting Equation 2 for error checking during the trial balance period.

### Example: Total Debits Equal Total Credits

Note, by the way, that the two offsetting entries that follow a single transaction do not need to occur on opposite sides of the Balance sheet. For example, a cash flow transaction to purchase an asset brings a "credit" to one asset account, "Cash on hand" (a credit decreases an asset account) and an equal, offsetting "debit" to another asset account, perhaps "merchandise inventory" (a debit increases an asset account).

Exhibit 3, below shows how such transactions can appear in the buyer's journal. In this case (Exhibit 3), Woofer Pet Supplies buys pet food inventory with a cash payment made immediately with the order.

 Woofer Pet Supplies Journal for Fiscal Year 20YY Date Account Debit Credit 30-Sep-20YY 30-Sep-20YY 103  Merchandise Inventory  150      Cash \$2,400 \$2,400

Exhibit 3. The buyer purchases the merchandise inventory with cash and makes two journal entries. Firstly, the buyer debits (increases) Merchandise Inventory, a Current assets account. Secondly, the buyer credits (decreases) the Cash account, another Current asset account.

The Merchandise inventory account is on the Assets side of the Balance sheet, and Cash is \$2,400 from another Assets account maintains "Balance Sheet balance" and the Debits = Credits equality.

## Example Balance Sheet Structure and ContentsDetailed Example

The Balance sheet stands as a detailed representation of the Accounting Equation:

## Assets = Liabilities + Equities.

Exhibit 4 illustrates the equation with a detailed example Balance sheet.

 Grande Corporation                                   Figures in \$1,000's Balance Sheet at 31 December 20YY ASSETS Current Assets    Cash    Short-term investments    Accounts Receivable       Less allowance doubtful accts       Net accounts receivable    Notes receivable short-term    Inventories       Raw materials       Work in progress       Finished goods/merchandise       Operating & office supplies             Total Inventories    Prepaid exp, insurance, def taxes           Total Current Assets 1,969    137     611 1,692 3,664       19 1,369   137 1,832      20 5,986   265 9,609 Long-Term Investments and Funds    Common stock held    Preferred stock held    Bonds Held / Sinking funds    Other Long-Term Investments           Total Long-Term Investments 493   184   364   419 1,460 Property, Plant & Equipment    Factory Manufacturing Equipment       Less accumulated depreciation       Net factory mfr equipment    Store Equip / Selling Assets       Less accumulated depreciation       Net store/selling equipment    Computer systems       Less accumulated depreciation       Net computer systems            Total Property, Plant & Equip 5,983  2,782 5,456  1,292 4,721  2,370 3,201 4,164   2,351 9,716 Intangible Assets    Copyrights    Trademarks and Patents    Goodwill           Total Intangible Assets 1,014 108   100 1,222 Other Assets                     Total Assets 68 22,075 LIABILITIES Current Liabilities    Accounts payable    Notes payable, short-term    Current portion of long-term debt    Accrued expenses, Interest payable    Unearned revenues    Taxes payable Other withholding           Total Current Liabilities 1,642     912     349      146      274     141 3,464 Long-Term Liabilities    Bank notes payable    Bonds payable, other LT liabilities           Total Long-Term Liabilities                     Total Liabilities 912  4,562 5,474 8938 OWNERS EQUITY Contributed Capital    Preferred stock    Common stock    Contributed capital excess of par           Total Contributed Capital Retained Earnings           Total Owners Equity 3,798 4,184  1,457 9,439  3,698 13,137 Total Liabilities and Equities 22,075

Exhibit 4. A detailed example Balance sheet, representing the Accounting Equation: Assets = Liabilities + Equities.